Job Function – Information Technology
Role/Title – Head of HR & Payroll
First Line of Report – Chief Operating Officer
Introduction
Closing date: 29 February 2024
Responsibilities:
1.
Recruitment and Onboarding:
• Oversee the end-to-end recruitment process, including posting job listings, conducting candidate screenings, interviews, and facilitating the onboarding of new employees.
2.
Employee Relations:
• Address employee relations matters, handling conflicts, grievances, and disciplinary actions in adherence to company policies and legal regulations.
• Develop and update HR policies and procedures.
• Ensure compliance with labour laws and regulations while providing guidance on legal and ethical HR issues.
3.
Payroll Administration:
• Manage payroll processes, calculating wages, overseeing timesheets, ensuring accurate deductions, and ensuring timely payments.
4.
Benefits Administration:
• Administer employee benefits programs, including health insurance, retirement plans, and perks. Assist employees with benefit inquiries and enrollment.
5.
Compliance and Legal:
• Stay updated on labour laws and regulations to ensure compliance.
• Manage employee records, documentation, and handle audits or legal matters related to HR and payroll.
6.
Training and Development:
• Coordinate training programs and professional development opportunities for employees to enhance their skills and knowledge.
7.
Performance Management:
• Implement performance evaluation processes, provide feedback, and identify areas for improvement or advancement.
8.
HR Strategy:
• Contribute to the development and implementation of HR strategies aligned with organizational goals.
9.
Data Analysis and Reporting:
• Analyze HR and payroll data to identify trends, track key metrics, and generate reports for management decision-making.
10.
Employee Engagement:
• Develop initiatives to foster employee engagement, morale, and retention, such as recognition programs and team-building activities.
11.
Payroll Processing:
• Oversee accurate and timely payroll processing, verify timekeeping records for accuracy, and ensure compliance with tax regulations and deductions.
12.
Tax Compliance:
• Stay informed about changes in tax laws affecting payroll.
• Prepare and submit payroll tax returns and collaborate with finance to reconcile payroll-related accounts.
Educational Background and Experience
- Bachelor’s degree in finance or accounting and Human Resources (Non-negotiable).
- Minimum of 5-7 years’ experience in payroll management with a specific focus on South African payroll regulations.
- Experience with Sage and Payspace or relevant.
- Experience running payroll for a headcount of over 2000 employees.
- Specialist knowledge of Contracts, FTC, Independent Contractors & Consultancy payroll processing and managing Bureau payrolls.
- Comprehensive knowledge of South African labour laws, tax regulations, and statutory requirements related to payroll.
